• Skip to main content
  • Skip to footer

EarthShare NC

Preserving and enhancing the natural environment

  • About
    • People
    • Impact
    • Contact
  • EarthShare NC Coalition
    • Nonprofit Members
    • Member Impact Areas
  • Corporate Partners
    • Corporate Engagement Programs
    • 2022 Corporate Partners
  • News
  • Get Involved
  • Donate

Subscribe to Our Newsletter

Subscribe below to receive occasional updates from EarthShareNC. We respect your privacy and you may unsubscribe at any time.
Name(Required)
Email(Required)
This field is for validation purposes and should be left unchanged.

Search EarthShare NC

Member Application 2023

Member Yearly Campaign Application

Step 1 of 4 - Documents to Upload

0%
  • Please give your organization name or acronym
  • Section I: Checklist of EarthShare NC Required Materials

    In this first section you will upload all documents that EarthShare NC needs to confirm your Membership and to submit applications on your behalf to the various giving campaigns we participate in. Please read all instructions carefully as they are different depending on the document.
  • *** If you answer NO, you must submit your NC Solicitation License via email to brian@earthsharenc.org prior to February 15th, 2023.
  • Please upload a copy of your NC Solicitation license that will be current as of March 15th 2023. pdf versions only
    Drop files here or
    Accepted file types: pdf, Max. file size: 50 MB, Max. files: 1.
    • *List must include addresses and end date of each member's term. pdf version only
      Drop files here or
      Accepted file types: pdf, Max. file size: 50 MB.
      • *Must include the auditor's report with their signature and identifying them as a CPA. The audit must use the accrual basis of accounting and must meet both GAAS and GAAP standards. pdf version only
        Drop files here or
        Max. file size: 50 MB, Max. files: 1.
        • PLEASE READ ALL NOTES: *990 must use the accrual basis of accounting. ALL schedules and attachments MUST be included. If you submitted your 990 electronically o the IRS you MUST sign the 990 on the first page or include the signed Electronic Submission Form. **Signatures by CPA or outside accountant will not be accpeted. ***Submitting the 990EZ form will not be accepted
          Drop files here or
          Max. file size: 50 MB.
          • Next Page Focus and Requirements

            The next page of the application focuses on specific campaigns. To complete this page you will need all documents related to the State Employee's Combined Campaign (SECC) and the Mecklenburg County Giving Campaign (See application packet)
          Save and Continue Later
          • Section II: Specific Campaign Needs

            Below are requests for information and documents related to the various campaigns that EarthShare NC can apply to on behalf of Members
          • This must be a legally registered name or DBA
          • Admin Expenses are calculated as follows: [Mgmt and General Expenses + Fundraising Expenses] - This information can be found in the "Functional Expenses" section on page 10 of your 990. The total line at the bottom for columns C & D
          • Thisis found on line 12 of page one of your 990
          • Provide a brief letter that explains the reasons for your elevated FRA %.
            Drop files here or
            Max. file size: 50 MB, Max. files: 1.
            • Drop files here or
              Max. file size: 50 MB, Max. files: 1.
              • *Letter must be signed by a Board Member that is a part of the Board List you already submitted. Be sure to edit the template appropriately to you organization
                Drop files here or
                Max. file size: 50 MB.
                • Fill out blank spreadsheet provided with the application packet
                  Drop files here or
                  Max. file size: 50 MB, Max. files: 1.
                  • Eligibility for the Mecklenburg County Giving Campaign requires a physical office address in Mecklenburg or demonstrated impact to the County and its residents
                  • Physical Address can be any staffed address (NO PO Boxes). It does not need to be a main office or headquarters for your organization
                  • Please provide a list and brief description of any programs benefitting Mecklenburg. Including any statistics on impact will help support your application.
                    Drop files here or
                    Max. file size: 50 MB.
                    • Permanent File - Now on EarthShare NC Website

                      Your Permanent File with us consists of the following documents: ** Federal and NC tax exempt letters ** ** 25 Word Description ** **Board Approved policy of non-discrimination based on race, religion, sex, age, nation of origin, or physical and mental ability for employment, board membership and client services ** ** Mission Statement ** ** Articles of Incorporation and Bylaws ** An updates to these files must now be submitted through the EarthShare NC website Member login
                    • Next Page Focus and Requirements

                      The next page of the application is Part I of the member participation portion of the application. On this page you will need to upload your promotional slide, logo, photos of your work, videos if applicable, and enter any quantitative and qualitative data related to your work
                    Save and Continue Later
                    • Section III: Member Participation

                      This section covers all aspects of Member Participation including the Annual Participation Plan, Hours Report and information that EarthShare NC will use throughout the year to promote your organization and connect you with engagement opportunities.
                    • Please upload your current Member logo (high resolution). We need this for our own work as well as to submit to the State Campaign)
                      Drop files here or
                      Max. file size: 50 MB.
                      • This slide will be used during the Earth Day Breakfast, Annual Member Meeting, website, and campaign presentations. Please include your logo and any content that best represents your organization. ***must be submitted as a pdf or image file***
                        Drop files here or
                        Max. file size: 50 MB.
                        • Please submit two high quality photos that EarthShare NC may use to promote your work and the work of all our members in year round marketing materials. Please include photographer attribution in the file name of the image, if applicable.
                          ***Please submit photos in the box below***
                          Drop files here or
                          Accepted file types: jpg, png, Max. file size: 50 MB.
                          • What FACTS and FIGURES best quantify the impact of your work this year? Provide 3 brief statements below that tell us WHAT you've been doing recently and how your MEASURE your impact. Please include quantitative data, or short stories of impact as appropriate.
                            We will use these statements to update our website, social media, and campaign materials. The more we know, the better we can represent you!
                          • Measuring Impact

                            To assist with demonstrating collective impact, if applicable, please provide an estimate of the metrics below that are relevant to your work over time. If you do not have a rough estimate, but do work in the area, simply answer with "1".
                          • Include another area of significant impact if it was not listed above. Please give the metric and the number for each
                          • In a few sentences describe what impact any (or all) of the amounts above would have for your organization, its goals, and fulfilling its mission. (OPTIONAL)
                          • Please share a link to an uploaded video that highlights your work and mission
                          • Next Page Focus and Requirements

                            Final page of application: Includes upload of your 2023 Member Participation Tracking Template and submission of any content or information related to your participation hour activities
                          Save and Continue Later
                          • Participation Requirements

                            Affiliates earn the share of undesignated funds through completion of the Participation Requirements. Participation Requirements are detailed in the Participation Policy (located on Dropbox: “Information for Board and Members” folder, Participation subfolder.)

                            • Prepare and submit annual campaign applications and required materials. Applications and materials must be complete and on time per EarthShare NC deadlines. (30%) • Track and report Additional Hours. (10%)

                            Complete Additional Hours Requirement (60%)
                          • Participation Hours Report

                            Completion guarantees the organization receives 10% of its share of undesignated funds.

                            1. Each Member will report its hours by using their 2023 Member Participation Tracking excel spreadsheet.
                            2. The Member Committee will use the Participation Hours Tracking to conduct the Annual Member Participation Review in February and determine the portion of the undesignated share earned.
                            3. Member should ensure that activities reported are eligible to count towards its Participation Hours Requirement.
                            4. Members short on hours can contact EarthShare NC to discuss if there are opportunities to complete the requirement.

                          • Participation Plan

                            See the Required Participation Hours document attached to the application packet to identify your Participation Hours requirement for 2023. Use the 2023 Featured Activities document to determine the ways in which your organization will take part in the coalition's work this year. Upload your filled out 2023 Member Participation Tracking Template below. EarthShare NC Staff will review your submission and upload your final Participation Tracking Form to your Member profile on the EarthShare NC Website.
                          • Ensure that you have completed the form by choosing all activities and corresponding hours that fulfill your organization's requirements as outlined on the Member Hours Requirements spreadsheet.
                            Drop files here or
                            Max. file size: 50 MB.
                            • If your participation plan includes content for this program, please share web links for everything you are able to send content for. (to add additional lines just click "+" on far right)
                              Content Type (ie. webinar, video, article, etc.)URL 
                            • If you have more than one project available, please list all that you would be interested in hosting. (to add additional lines just click "+" on far right)
                              Project Location (city or region)Project Type (In-person or Virtual)Time of Year year round, specific months or dates, etc.) 
                            Save and Continue Later

                            Footer

                            Contact

                            Phone: 919-687-4840
                            Email: info@earthsharenc.org
                            Mail: PO Box 196 Durham, NC 27702
                            Street: 331 W. Main Street, Suite 304, Durham NC 27701
                            EIN: 56-1775025
                            SECC Code: 1100
                            CFC Code: 15322

                            • Facebook
                            • Instagram
                            • LinkedIn

                            Key Links

                            • Member Login
                            • EarthShareNC Financials
                            • Submit an Event
                            • Another Link Here
                            • And one more

                            Copyright © 2023 · EarthShare North Carolina · All Rights Reserved · Website by Tomatillo Design