Member Application 2023 Member Yearly Campaign Application Step 1 of 4 - Documents to Upload 0% Organization Name*Please give your organization name or acronym Section I: Checklist of EarthShare NC Required MaterialsIn this first section you will upload all documents that EarthShare NC needs to confirm your Membership and to submit applications on your behalf to the various giving campaigns we participate in. Please read all instructions carefully as they are different depending on the document.Does your organization have a NC Solicitation License that will be current on March 15th 2023?**** If you answer NO, you must submit your NC Solicitation License via email to brian@earthsharenc.org prior to February 15th, 2023. Yes No Renewal Under Review by the State NC Solicitation License Upload*Please upload a copy of your NC Solicitation license that will be current as of March 15th 2023. pdf versions only Drop files here or Select files Accepted file types: pdf, Max. file size: 50 MB, Max. files: 1. Upload: List of Current Board Members**List must include addresses and end date of each member's term. pdf version only Drop files here or Select files Accepted file types: pdf, Max. file size: 50 MB. Upload: Annual Audit (No earlier than 6/30/21)**Must include the auditor's report with their signature and identifying them as a CPA. The audit must use the accrual basis of accounting and must meet both GAAS and GAAP standards. pdf version only Drop files here or Select files Max. file size: 50 MB, Max. files: 1. Upload: IRS 990 Form SIGNED by Director of the organization*PLEASE READ ALL NOTES: *990 must use the accrual basis of accounting. ALL schedules and attachments MUST be included. If you submitted your 990 electronically o the IRS you MUST sign the 990 on the first page or include the signed Electronic Submission Form. **Signatures by CPA or outside accountant will not be accpeted. ***Submitting the 990EZ form will not be accepted Drop files here or Select files Max. file size: 50 MB. Next Page Focus and RequirementsThe next page of the application focuses on specific campaigns. To complete this page you will need all documents related to the State Employee's Combined Campaign (SECC) and the Mecklenburg County Giving Campaign (See application packet) Section II: Specific Campaign NeedsBelow are requests for information and documents related to the various campaigns that EarthShare NC can apply to on behalf of MembersName as you want it to appear in the NC SECC (and other campaigns)This must be a legally registered name or DBA Enter the total Administrative Expenses per the 990 you are submitting*Admin Expenses are calculated as follows: [Mgmt and General Expenses + Fundraising Expenses] - This information can be found in the "Functional Expenses" section on page 10 of your 990. The total line at the bottom for columns C & DTotal Revenue (Restricted and Unrestricted) from submitted 990*Thisis found on line 12 of page one of your 990FRA %*Upload a brief letter explaining your FRA % being over 25%Provide a brief letter that explains the reasons for your elevated FRA %. Drop files here or Select files Max. file size: 50 MB, Max. files: 1. Upload: Completed and signed SECC Campaign Certifications document* Drop files here or Select files Max. file size: 50 MB, Max. files: 1. Upload: SECC Board Letter Requesting Inclusion in Campaign**Letter must be signed by a Board Member that is a part of the Board List you already submitted. Be sure to edit the template appropriately to you organization Drop files here or Select files Max. file size: 50 MB. Upload: SECC 2023 Spreadsheet*Fill out blank spreadsheet provided with the application packet Drop files here or Select files Max. file size: 50 MB, Max. files: 1. Do you plan to participate in the Mecklenburg County Giving Campaign in Fall 2023*Eligibility for the Mecklenburg County Giving Campaign requires a physical office address in Mecklenburg or demonstrated impact to the County and its residents Yes, I want to participate in the Mecklenburg Campaign No, I do not want to participate in the Mecklenburg Campaign Do you have a physical address in Mecklenburg County?Physical Address can be any staffed address (NO PO Boxes). It does not need to be a main office or headquarters for your organization Yes, my organization has an address in Mecklenburg No, we do not, but we provide services that impact that county and/or residents there Upload documentation of programs and services that benefit Mecklenburg County and/or its residentsPlease provide a list and brief description of any programs benefitting Mecklenburg. Including any statistics on impact will help support your application. Drop files here or Select files Max. file size: 50 MB. Permanent File - Now on EarthShare NC WebsiteYour Permanent File with us consists of the following documents: ** Federal and NC tax exempt letters ** ** 25 Word Description ** **Board Approved policy of non-discrimination based on race, religion, sex, age, nation of origin, or physical and mental ability for employment, board membership and client services ** ** Mission Statement ** ** Articles of Incorporation and Bylaws ** An updates to these files must now be submitted through the EarthShare NC website Member loginNext Page Focus and RequirementsThe next page of the application is Part I of the member participation portion of the application. On this page you will need to upload your promotional slide, logo, photos of your work, videos if applicable, and enter any quantitative and qualitative data related to your work Section III: Member ParticipationThis section covers all aspects of Member Participation including the Annual Participation Plan, Hours Report and information that EarthShare NC will use throughout the year to promote your organization and connect you with engagement opportunities. Upload Organization Logo*Please upload your current Member logo (high resolution). We need this for our own work as well as to submit to the State Campaign) Drop files here or Select files Max. file size: 50 MB. Upload: Promotional Slide*This slide will be used during the Earth Day Breakfast, Annual Member Meeting, website, and campaign presentations. Please include your logo and any content that best represents your organization. ***must be submitted as a pdf or image file*** Drop files here or Select files Max. file size: 50 MB. Upload: Photos of Your Work*Please submit two high quality photos that EarthShare NC may use to promote your work and the work of all our members in year round marketing materials. Please include photographer attribution in the file name of the image, if applicable. ***Please submit photos in the box below*** Drop files here or Select files Accepted file types: jpg, png, Max. file size: 50 MB. Impact Statements*What FACTS and FIGURES best quantify the impact of your work this year? Provide 3 brief statements below that tell us WHAT you've been doing recently and how your MEASURE your impact. Please include quantitative data, or short stories of impact as appropriate. We will use these statements to update our website, social media, and campaign materials. The more we know, the better we can represent you!Measuring ImpactTo assist with demonstrating collective impact, if applicable, please provide an estimate of the metrics below that are relevant to your work over time. If you do not have a rough estimate, but do work in the area, simply answer with "1". Number of Acres PreservedNumber of Youth EducatedNumber of People engaged in Water, Air, or other MonitoringNumber of Voters RegisteredNumber of People Advocating for PolicyNumber of Trails BuiltOther MeasureInclude another area of significant impact if it was not listed above. Please give the metric and the number for each What can $26, $52, $104, OR $520 do for your organization?In a few sentences describe what impact any (or all) of the amounts above would have for your organization, its goals, and fulfilling its mission. (OPTIONAL)Upload Video with highlights of your work and missionPlease share a link to an uploaded video that highlights your work and mission Next Page Focus and RequirementsFinal page of application: Includes upload of your 2023 Member Participation Tracking Template and submission of any content or information related to your participation hour activities Participation Requirements Affiliates earn the share of undesignated funds through completion of the Participation Requirements. Participation Requirements are detailed in the Participation Policy (located on Dropbox: “Information for Board and Members” folder, Participation subfolder.) • Prepare and submit annual campaign applications and required materials. Applications and materials must be complete and on time per EarthShare NC deadlines. (30%) • Track and report Additional Hours. (10%) Complete Additional Hours Requirement (60%) Participation Hours ReportCompletion guarantees the organization receives 10% of its share of undesignated funds. 1. Each Member will report its hours by using their 2023 Member Participation Tracking excel spreadsheet. 2. The Member Committee will use the Participation Hours Tracking to conduct the Annual Member Participation Review in February and determine the portion of the undesignated share earned. 3. Member should ensure that activities reported are eligible to count towards its Participation Hours Requirement. 4. Members short on hours can contact EarthShare NC to discuss if there are opportunities to complete the requirement. Participation PlanSee the Required Participation Hours document attached to the application packet to identify your Participation Hours requirement for 2023. Use the 2023 Featured Activities document to determine the ways in which your organization will take part in the coalition's work this year. Upload your filled out 2023 Member Participation Tracking Template below. EarthShare NC Staff will review your submission and upload your final Participation Tracking Form to your Member profile on the EarthShare NC Website.Upload your completed 2023 Member Participation Tracking TemplateEnsure that you have completed the form by choosing all activities and corresponding hours that fulfill your organization's requirements as outlined on the Member Hours Requirements spreadsheet. Drop files here or Select files Max. file size: 50 MB. Environmental Education Training Center ContentIf your participation plan includes content for this program, please share web links for everything you are able to send content for. (to add additional lines just click "+" on far right)Content Type (ie. webinar, video, article, etc.)URL My organization wants to host a volunteer project (outside of Earth Day events)* Yes, we want to host a volunteer project No, we do not want to host a volunteer project Maybe. Can you provide more information on types of projects that can work? Volunteer Project InformationIf you have more than one project available, please list all that you would be interested in hosting. (to add additional lines just click "+" on far right)Project Location (city or region)Project Type (In-person or Virtual)Time of Year year round, specific months or dates, etc.) Can someone in your organization lead a conversation around either topic below at a Green Team Round Table Meeting? Corporate-Focused Programs like Wildlife and Industry Together, Climate Corps, and Climate Ambassadors Adopting sustainability initiatives on campus - water conservation, renewable energy, composting, reuse materials, sustainable transportation incentives.