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Member Application 2025

Support materials to complete application (available soon):

Member Yearly Campaign Application

Step 1 of 4 – Documents to Upload

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  • Please give your organization name or acronym
  • Section I: Checklist of EarthShare NC Required Materials

    In this first section you will upload all documents that EarthShare NC needs to confirm your Membership and to submit applications on your behalf to the various giving campaigns we participate in. Please read all instructions carefully as they are different depending on the document.
  • *** If you answer NO, you must submit your NC Solicitation License via email prior to February 15th, 2025.
  • Please upload a copy of your NC Solicitation license that will be current as of March 15th 2025.
    Max. file size: 50 MB.
  • *List must include addresses and end date of each member’s term.
    Max. file size: 50 MB.
  • Audit is a requirement of the local municipal campaigns we manage. To participate in any of those campaigns you will need to submit an audit. The State Campaign does not require an audit and it is also not required by EarthShare NC for Membership
    Max. file size: 50 MB.
  • PLEASE READ ALL NOTES: *990 must use the accrual basis of accounting. ALL schedules and attachments MUST be included. If you submitted your 990 electronically o the IRS you MUST sign the 990 on the first page or include the signed Electronic Submission Form. **Signatures by CPA or outside accountant will not be accpeted. ***Submitting the 990EZ form will not be accepted
    Drop files here or
    Max. file size: 50 MB.
    • Next Page Focus and Requirements

      The next page of the application focuses on specific campaigns. To complete this page you will need all documents related to the State Employee’s Combined Campaign (SECC) and the Mecklenburg County Giving Campaign (See application packet)
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    • Section II: Specific Campaign Needs

      Below are requests for information and documents related to the various campaigns that EarthShare NC can apply to on behalf of Members
    • This must be a legally registered name or DBA
    • Admin Expenses are calculated as follows: [Mgmt and General Expenses + Fundraising Expenses] – This information can be found in the “Functional Expenses” section on page 10 of your 990. The total line at the bottom for columns C & D
    • Thisis found on line 12 of page one of your 990
    • Provide a brief letter that explains the reasons for your elevated FRA %.
      Drop files here or
      Max. file size: 50 MB, Max. files: 1.
      • Max. file size: 50 MB.
      • *Letter must be signed by a Board Member that is a part of the Board List you already submitted. Be sure to edit the template appropriately to you organization
        Max. file size: 50 MB.
      • Fill out blank spreadsheet provided with the application packet
        Max. file size: 50 MB.
      • Eligibility for the Mecklenburg County Giving Campaign requires a physical office address in Mecklenburg or demonstrated impact to the County and its residents
      • Physical Address can be any staffed address (NO PO Boxes). It does not need to be a main office or headquarters for your organization
      • Please provide a list and brief description of any programs benefitting Mecklenburg. Including any statistics on impact will help support your application.
        Max. file size: 50 MB.
      • Criteria for participation: **City of Durham** – Organization must impact Durham County and/or its citizens. **City of Raleigh** – Organization must impact Raleigh or Wake County citizens
      • Permanent File – Now on EarthShare NC Website

        Your Permanent File with us consists of the following documents: ** Federal and NC tax exempt letters ** ** 25 Word Description ** **Board Approved policy of non-discrimination based on race, religion, sex, age, nation of origin, or physical and mental ability for employment, board membership and client services ** ** Mission Statement ** ** Articles of Incorporation and Bylaws ** An updates to these files must now be submitted through the EarthShare NC website Member login. For more information, email brian@earthsharenc.org
      • Next Page Focus and Requirements

        The next page of the application is Part I of the member participation portion of the application. On this page you will need to upload your promotional slide, logo, photos of your work, videos if applicable, and enter any quantitative and qualitative data related to your work
      Save and Continue Later
      • Section III: Member Participation

        This section covers all aspects of the annual Impact Report and Member Participation. This information will be used throughout the year to promote your organization during campaign season and through our programs.
      • Please submit two high quality photos (greater than 2 MB) that EarthShare NC may use to promote your work in the annual Impact Report and on social platforms.
        Drop files here or
        Accepted file types: jpg, png, Max. file size: 50 MB.
        • Provide 2-3 brief impact statements below that tell us WHAT you’ve been doing recently and how you MEASURE your impact. Please include quantitative data, or short stories of impact as appropriate. ***PLEASE NO MISSION STATEMENTS!*** We will use these statements to update our annual Impact Report during campaign season. The more we know, the better we can represent you!
        • Please share a link to a public video to provide more information about the above impact statement(s) and your work. This will be linked with your impact statement in the annual Impact Report.
        • Measuring Impact

          To assist with demonstrating collective impact, if applicable, please provide an estimate of the metrics below that are relevant to your work over time. If you do not have a rough estimate, but do work in the area, simply answer with “1”.
        • Include another area of significant impact if it was not listed above. Please give the metric and the number for each
        • In a few sentences describe what impact any (or all) of the amounts above would have for your organization, its goals, and fulfilling its mission. (OPTIONAL)
        • Next Page Focus and Requirements

          Final page of application: Includes upload of your 2023 Member Participation Tracking Template and submission of any content or information related to your participation hour activities
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        • Participation Requirements

          New this year: Prior to this year, Members completed a certain number of hours to be eligible for the full share of undesignated. Pending board approval, the Member Committee recommends replacing the hours requirement with the following plan: Members will participate in one activity from Section A and two activities from Section B below over the course of the calendar year to be eligible to receive a share of undesignated funds from campaigns and Corporate Partner revenue. Partial completion of activities will result in partial receipt of the undesignated and corporate revenue.
        • Participation Hours Report

          Completion guarantees the organization receives its share of undesignated funds. 1. Each Member will report 2024 hours by completing the “Actual” tab of the “2024 Member Participation Tracking” Spreadsheet (https://docs.google.com/spreadsheets/d/1WW1lJmYqRKbnsKEbCZrAps73KdHvfvWHEMo0Xo1U8sQ/edit?usp=sharing) 2. The Member Committee will use the Tracking Spreadsheet to conduct the Annual Member Participation Review in February and determine the portion of the undesignated share earned. 3. Members short on hours can contact EarthShare NC to discuss if there are additional opportunities to complete the requirement.
        • 2025 Participation Plan

          Choose at least ONE activity from the “Section A” activities listed below to share how you’ll engaging in our programming for the upcoming year. You’ll need to choose two activities from “Section B” to complete throughout the year and report your participation at the end of the year (More information can be found here: Use the “Section A” list from the 2025 Featured Activities website (https://earthsharenc.org/member-participation-activities/)
        • Section A: Select one or more activites

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        Phone: 919-687-4840
        Email: info@earthsharenc.org
        Mail: PO Box 196 Durham, NC 27702
        EIN: 56-1775025
        SECC Code: 1100

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