Member Application 2025 Support materials to complete application (available soon): Member Yearly Campaign Application Step 1 of 4 – Documents to Upload 0% Organization Name*Please give your organization name or acronymSection I: Checklist of EarthShare NC Required MaterialsIn this first section you will upload all documents that EarthShare NC needs to confirm your Membership and to submit applications on your behalf to the various giving campaigns we participate in. Please read all instructions carefully as they are different depending on the document.Does your organization have a NC Solicitation License that will be current on March 15th 2025?**** If you answer NO, you must submit your NC Solicitation License via email prior to February 15th, 2025. Yes No Renewal Under Review by the State NC Solicitation License UploadPlease upload a copy of your NC Solicitation license that will be current as of March 15th 2025.Max. file size: 50 MB.Upload: List of Current Board Members**List must include addresses and end date of each member’s term.Max. file size: 50 MB.Upload: Annual Audit (No earlier than 6/30/23)Audit is a requirement of the local municipal campaigns we manage. To participate in any of those campaigns you will need to submit an audit. The State Campaign does not require an audit and it is also not required by EarthShare NC for MembershipMax. file size: 50 MB.Upload: IRS 990 Form SIGNED by Director of the organization*PLEASE READ ALL NOTES: *990 must use the accrual basis of accounting. ALL schedules and attachments MUST be included. If you submitted your 990 electronically o the IRS you MUST sign the 990 on the first page or include the signed Electronic Submission Form. **Signatures by CPA or outside accountant will not be accpeted. ***Submitting the 990EZ form will not be accepted Drop files here or Select files Max. file size: 50 MB. Next Page Focus and RequirementsThe next page of the application focuses on specific campaigns. To complete this page you will need all documents related to the State Employee’s Combined Campaign (SECC) and the Mecklenburg County Giving Campaign (See application packet) Section II: Specific Campaign NeedsBelow are requests for information and documents related to the various campaigns that EarthShare NC can apply to on behalf of MembersName as you want it to appear in the NC SECC (and other campaigns)This must be a legally registered name or DBAEnter the total Administrative Expenses per the 990 you are submitting*Admin Expenses are calculated as follows: [Mgmt and General Expenses + Fundraising Expenses] – This information can be found in the “Functional Expenses” section on page 10 of your 990. The total line at the bottom for columns C & DTotal Revenue (Restricted and Unrestricted) from submitted 990*Thisis found on line 12 of page one of your 990FRA %*Upload a brief letter explaining your FRA % being over 25%Provide a brief letter that explains the reasons for your elevated FRA %. Drop files here or Select files Max. file size: 50 MB, Max. files: 1. Upload: Completed and signed SECC Campaign Certifications document*Max. file size: 50 MB.Upload: SECC Board Letter Requesting Inclusion in Campaign**Letter must be signed by a Board Member that is a part of the Board List you already submitted. Be sure to edit the template appropriately to you organizationMax. file size: 50 MB.Upload: 2025 SECC Spreadsheet*Fill out blank spreadsheet provided with the application packetMax. file size: 50 MB.Website Do you plan to participate in the Mecklenburg County Giving Campaign?*Eligibility for the Mecklenburg County Giving Campaign requires a physical office address in Mecklenburg or demonstrated impact to the County and its residents Yes, I want to participate in the Mecklenburg Campaign No, I do not want to participate in the Mecklenburg Campaign Do you have a physical address in Mecklenburg County?Physical Address can be any staffed address (NO PO Boxes). It does not need to be a main office or headquarters for your organization Yes, my organization has an address in Mecklenburg No, we do not, but we provide services that impact that county and/or residents there Upload documentation of programs and services that benefit Mecklenburg County and/or its residentsPlease provide a list and brief description of any programs benefitting Mecklenburg. Including any statistics on impact will help support your application.Max. file size: 50 MB.Do you want to participate in the City of Durham or City of Raleigh campaigns?Criteria for participation: **City of Durham** – Organization must impact Durham County and/or its citizens. **City of Raleigh** – Organization must impact Raleigh or Wake County citizens Select All I want to be included in the City of Durham Campaign I want to be included in the City of Raleigh Campaign Permanent File – Now on EarthShare NC WebsiteYour Permanent File with us consists of the following documents: ** Federal and NC tax exempt letters ** ** 25 Word Description ** **Board Approved policy of non-discrimination based on race, religion, sex, age, nation of origin, or physical and mental ability for employment, board membership and client services ** ** Mission Statement ** ** Articles of Incorporation and Bylaws ** An updates to these files must now be submitted through the EarthShare NC website Member login. For more information, email brian@earthsharenc.orgNext Page Focus and RequirementsThe next page of the application is Part I of the member participation portion of the application. On this page you will need to upload your promotional slide, logo, photos of your work, videos if applicable, and enter any quantitative and qualitative data related to your work Section III: Member ParticipationThis section covers all aspects of the annual Impact Report and Member Participation. This information will be used throughout the year to promote your organization during campaign season and through our programs.Upload: Photos of Your Work*Please submit two high quality photos (greater than 2 MB) that EarthShare NC may use to promote your work in the annual Impact Report and on social platforms. Drop files here or Select files Accepted file types: jpg, png, Max. file size: 50 MB. Impact Statements*Provide 2-3 brief impact statements below that tell us WHAT you’ve been doing recently and how you MEASURE your impact. Please include quantitative data, or short stories of impact as appropriate. ***PLEASE NO MISSION STATEMENTS!*** We will use these statements to update our annual Impact Report during campaign season. The more we know, the better we can represent you!Upload supporting videoPlease share a link to a public video to provide more information about the above impact statement(s) and your work. This will be linked with your impact statement in the annual Impact Report. Measuring ImpactTo assist with demonstrating collective impact, if applicable, please provide an estimate of the metrics below that are relevant to your work over time. If you do not have a rough estimate, but do work in the area, simply answer with “1”. Number of Acres PreservedNumber of Youth EducatedNumber of People engaged in Water, Air, or other MonitoringNumber of Voters RegisteredNumber of People Advocating for PolicyNumber of Trails BuiltOther MeasureInclude another area of significant impact if it was not listed above. Please give the metric and the number for eachWhat can $26, $52, $104, OR $520 do for your organization?In a few sentences describe what impact any (or all) of the amounts above would have for your organization, its goals, and fulfilling its mission. (OPTIONAL)Next Page Focus and RequirementsFinal page of application: Includes upload of your 2023 Member Participation Tracking Template and submission of any content or information related to your participation hour activities Participation RequirementsNew this year: Prior to this year, Members completed a certain number of hours to be eligible for the full share of undesignated. Pending board approval, the Member Committee recommends replacing the hours requirement with the following plan: Members will participate in one activity from Section A and two activities from Section B below over the course of the calendar year to be eligible to receive a share of undesignated funds from campaigns and Corporate Partner revenue. Partial completion of activities will result in partial receipt of the undesignated and corporate revenue. Participation Hours ReportCompletion guarantees the organization receives its share of undesignated funds. 1. Each Member will report 2024 hours by completing the “Actual” tab of the “2024 Member Participation Tracking” Spreadsheet (https://docs.google.com/spreadsheets/d/1WW1lJmYqRKbnsKEbCZrAps73KdHvfvWHEMo0Xo1U8sQ/edit?usp=sharing) 2. The Member Committee will use the Tracking Spreadsheet to conduct the Annual Member Participation Review in February and determine the portion of the undesignated share earned. 3. Members short on hours can contact EarthShare NC to discuss if there are additional opportunities to complete the requirement. 2025 Participation PlanChoose at least ONE activity from the “Section A” activities listed below to share how you’ll engaging in our programming for the upcoming year. You’ll need to choose two activities from “Section B” to complete throughout the year and report your participation at the end of the year (More information can be found here: Use the “Section A” list from the 2025 Featured Activities website (https://earthsharenc.org/member-participation-activities/) Section A: Select one or more activitesParticipate in NC Climate Week Be a speaker or facilitator for a virtual webinar or the in-person Summit Host an engagement opportunity for the Calendar of Events Participate in Earth Day Events Host a volunteer project Facilitate a Corporate Partner Series call Share a story, program, project, or perhaps a challenge for attendees to learn about and offer support on the call or at a later date. Serve on an EarthShare NC committee or the Board of Directors Earth Day Events Advisory Committee NC Climate Week Advisory or Implementation Committee Executive Committee Governance Committee Finance Committee Member Committee